Inventory parts, inventory and ordering

Vendor to Part Correlation

Vendor to Part Correlation

Postby Hardwood » Wed Jun 14, 2017 6:27 am

Long time question so I'm finally asking it:

When I transfer a part from a vendor after looking it up in, say, Nexpart, the vendor field is not populated and we have to manually scroll down to the vendor we just transferred it from.

I noticed that sometimes it will populate it with a vendor, but not even the right one.

It would be fabulous to have the software automatically remember which vendor generated the part number in the first place.
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Re: Vendor to Part Correlation

Postby Silky7 » Wed Jun 14, 2017 6:52 am

Hopefully this helps:

First, the vendor is going to match what your inventory record has set, not the catalog where you transferred from. For example: say you made an inventory record for a Fram Filter PH8A and set the vendor to O'Reilly. Then the next day you transferred it from a Nexpart-based vendor. The record still matches the vendor from inventory (provided part# and mfg code are the same) so you'll still see O'Reilly as the vendor.

We do plan to add a column referring to the vendor you transferred the part from either in the Order grid or the Parts Ordering window in the future.
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Re: Vendor to Part Correlation

Postby Hardwood » Wed Jun 14, 2017 7:02 am

Silky7 wrote:Hopefully this helps:

First, the vendor is going to match what your inventory record has set, not the catalog where you transferred from. For example: say you made an inventory record for a Fram Filter PH8A and set the vendor to O'Reilly. Then the next day you transferred it from a Nexpart-based vendor. The record still matches the vendor from inventory (provided part# and mfg code are the same) so you'll still see O'Reilly as the vendor.

We do plan to add a column referring to the vendor you transferred the part from either in the Order grid or the Parts Ordering window in the future.


Thanks for the reply.

90% of the parts on a ticket are not from inventory.

Seems an easy fix to tie the part to the vendor it came from when you ordered it or looked it up and transferred.

If we forget to manually change it, and we need to warranty it later, it would be golden to know who we actually ordered it from.

Whatever is written in the program to tie it to inventory should be easily adapted to do the same when transferring it in from an outside catalog button.
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Re: Vendor to Part Correlation

Postby Crobbins » Thu Jul 20, 2017 7:16 am

I was also looking for this setting \ configuration option. It seems to me that the program knows which vendor the part was transferred from and could be configured to update the vendor field automatically. We also order 90% or more of our parts. It seems like an extra step our advisor's need to take that could be eliminated if the software could update the vendor field automatically.
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Re: Vendor to Part Correlation

Postby Rich » Thu Jul 20, 2017 8:27 am

Another awesome idea. I'd love it. It would be awesome when you look multiple parts up from multiple vendors. Not too hard to remember if you order the parts soon after. But when you sell a revision a few days later this would be a huge help. I resort to looking at line codes and hope it gives it away.
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